Features
Everything a small daycare needs. Nothing it doesn't.
Six things you do every day. One calm app that does each one well.
Core + AI
Voice + AI assistant, built in
- Hold the mic - AI fills incidents, day notes and messages
- Drafts replies and parent updates in your tone
- Face-match for approved pickup contacts at the door
Core + AI
Document & contract extraction
- Drop a PDF contract - names, dates and rates auto-fill
- Pull child profile fields straight from registration packs
- Review what AI suggested before it saves - always you in control
Daily operations
Attendance, rooms and age transitions
- Color-coded check-in and pick-up by room
- Daily hours and monthly totals for billing
- Gentle nudge when a child is ready to move up
Incidents
Voice-first incident reports
- Hold the mic and describe what happened
- Severity, location and first aid pre-filled
- Parent acknowledgement tracked automatically
Parent communication
A portal parents actually use
- Today's drop-off, pick-up and day notes
- Direct messages and centre-wide notices
- Parents propose updates to address, pickups, allergies and emergency contacts - you acknowledge before they go live. Full audit trail.
- Parents only see their own child
Field trips
Plan trips, send invites, track RSVPs
- Create a trip and email parents in one go
- RSVP yes / maybe / no with one tap
- Staff and headcount totals at a glance
Growing your centre
Applications, waitlist, tours and info packs
- Shareable application link with custom form
- Smart fit suggests the best match when a spot opens
- Send info packs and book tours from one place
Billing
Invoices and payments, sorted
- Generate the month's invoices in one click
- Polite reminders for overdue balances
- Year-end tax receipts run automatically
Billing
Automatic monthly payments via Stripe
- Parents add a card once - Stripe charges tuition the same day each month
- Choose per location: absorb the processing fee or pass it on to parents as a surcharge
- Failed payments, refunds and receipts sync back automatically - no manual marking paid
Your files
Your files, your computer
- Childcare Buddy is a tool, not a storage vault - we don't hoard your files
- Every document is downloadable any time
- Nightly auto-backup ZIP delivered to the destination you set in Settings - your computer, your drive, your choice
Compliance
Audit trail on everything that matters
- Every parent change request, incident edit and document signature is logged
- Second-signature on incidents, with timestamps and the staff member's name
- Tax-document runs and field-trip permission slips with digital signature